Tips for managing productivity in a hybrid work environment

The productivity of the members of each organization is crucial for achieving the corporate goal. Before Jack Niels introduced the concept of remote work, employers and staff believed that productivity was limited to the four corners of the office. Fortunately, remote work has changed this perception and made businesses realize that even if people work from different positions, the workforce can still achieve common goals.

Going a few years later, employees have more options to work from the office or from home. As soon as remote work became popular, a new work model emerged among the companies. The concept of this fancy work is a formless word that can vary from one organization to another.

What does a hybrid do?

For some organizations, hybrid work may mean that 50 percent of workers work in the office and the other half work at home. In other offices, this may mean that employees are meeting on a specific day, a few days a week, or once a quarter. It can also mean a combination of all these setups. The most important thing here is that the managers tailor it to the needs of the employees.

Hybrid work differs from the old ad hoc remote workforce in three ways. First, employees do not necessarily schedule their days in the office or at home. They can decide which setup can make them the most productive in a given time. Since then, it has become the norm to do remote work instead of discounting the general rule. Basically, more workers than office are working from their respective homes. Finally, in a hybrid workflow, transfers occur more fluidly and in real time.

Various studies show that most employees want a permanent hybrid work environment or a more flexible workplace. It doesn’t matter if you are in the business of helping individuals form limited liability companies (LLCs) or any other financial endeavor. You can benefit from moving to a hybrid work environment. This change has been going on for some time – the epidemic has only accelerated it.

The challenge of hybrid work

Although the description of the workplace adopting this new model is clear, its implementation in real life is unclear. Sometimes, if managers prioritize employee benefits, team productivity suffers. On the other hand, when the value of the latter is high, the safety, comfort and performance of the employee are compromised.

In order for a hybrid to function in accordance with its grand purpose, its implementers must do it properly. Then again, as companies change, it’s hard to develop a one-size-fits-all approach to making this system work. Here are some insightful tips to help you and other workplace implementers do hybrid work properly:

Consider where people feel most productive

As a leader, you need to understand what motivates your people. This means finding out how your time and space affect one’s productivity, as these elements are important in any hybrid organization.

For example, team planners need to focus on getting their work done. This suggests that they will be most productive in a space away from others. In their case, where they perform their work is less important for their productivity. This means they can work in the office or in the comfort of their home. Unfortunately, this does not apply to product inventors who have to work with other team members to develop new products. In this case, their workplace is the most important for their productivity.

These two examples can give rise to two important rules in a hybrid work environment: those who need to cooperate must report to the office, and those who need to focus and work alone will be allowed to work where they feel most productive.

Consider what employees think

Everyone has their own, and no two people are the same. This also applies to your employees. Even though your employees have the same role, their concept of job choice and productivity is not the same. This is why it is good to consider their inputs when designing a hybrid work schedule.

Janice and Lois can both work on funding. While Janice is in her 30s, Lois is in her mid-20s. Janice has two school-age children, while Lois lives alone. The former has just renovated her home to move to a dedicated home office where she can work quietly. The latter, on the other hand, simply shares a small, compact apartment with her pet-loving best friend and her dogs. Janice can work better and become more productive if she doesn’t have to commute to work every day. Lois may think it’s better to work in the office because she can’t focus at home.

If you are planning to change your work policy to consider a hybrid setup, you need to listen to the wishes of your employees. Schedule a consultation with them and ask them where they think they are most productive. Considering the above facts, you can safely assume that Janice will choose to work at home while working in the Lois office or co-worker’s place.

Invest in a hybrid digital solution

One of the team fights in a hybrid workplace is how to have a meeting where all the co-workers are present. This is where online collaboration tools like Zoom, Skype, Google Meet and Microsoft Whiteboard add value. These tools can help make your hybrid meeting possible. You can bring together all the staff working on site in the meeting room and launch online conferencing tools to keep up with brainstorming sessions.

You can also invest in online booking software that allows employees to book their workdays or weeks seamlessly before deciding to work in the office. The great thing about these tools is that they incorporate features that allow users to book a parking space, meeting room and conference room online. Some booking software also includes functionality that automates the placement of work desks, allowing employees to maintain social distance while working.

Decide to improve your overall productivity

Suppose you are still hesitant about whether a hybrid workplace is for you. In this case, you’ll need to revisit your core performance indicators to see if you’re still hitting your numbers with your current job setup. If not here’s a new product just for you! Plot your people schedule after considering the points mentioned above. If you see significant improvement in human productivity, it means you are implementing the hybrid work properly.

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